KRQ Members Kit 2023

History of our Guild

Welcome to the Keswick Ridge Quilters. The first meeting of a group of interested quilters, who became the Keswick Ridge Quilters, was held in October of 2005, with the group officially constituted in January of 2006. 

Our guild was a little different from most in that we had a quilt show before we had a guild!  In October 2005 a quilt show was held in the historic Normal school on Keswick Ridge, under the auspices of the Keswick Ridge Historical Society.  A list was available to sign at that show for people interested in forming a quilt guild in the area.  With 30-40 names on the list it was clear that the interest was there, and, as the saying goes, the rest is history.

The mission of our guild is to promote the art of quilting while encouraging quilters of any skill level, and to facilitate learning, improvement of skills and techniques in a safe learning environment. We do this through continuous education, sharing of ideas and the inspiration we receive from each other.

Meeting dates & location: Keswick Ridge Quilters (KRQ) meets the second Monday of each month from September to June (Holidays included). The meetings begin at 7:00 p.m. (doors open at 6:30). Our current location is the Keswick Ridge Community Hall, 86 Route 616, Keswick Ridge, NB E6L 1R8.

Greeters welcome members at meetings for sign-in and to pass out any necessary information. The meeting attendance book is kept in the Library. Meetings consist of announcements, program (a work project, a guest speaker, etc.), break, business (Committee reports) and show-and-tell. Show-and-tell is an opportunity for members to display a finished project or one in progress.

Cancellation of meetings: Should it become necessary to cancel a regularly scheduled general meetings (weather, etc), the meeting will be automatically rescheduled to the following Monday subject to site availability. The decision to cancel a meeting will be made by the Executive. Members will be notified via email by mid afternoon on the day of the meeting.

Membership: There are no special criteria to join. All those interested in quilting are welcome to become regular members. Members in good standing are those that are current with their dues.

Senior Members are those who have reached the age of eighty. They are no longer required to pay yearly dues and may participate in meetings, (including Christmas, pot lucks, etc), register items for shows and participate in workshops for the same fee as regular members.

Junior Members are those who are still enrolled in school. They are not required to pay membership dues until after graduation of high school and may participate in meetings, (including Christmas, pot lucks, etc), register items for shows, and participate in workshops for the same fee as regular members.

Membership dues: The membership fee is $25/year – July to June. Membership dues for the coming year may be paid at the May and June meetings. The deadline for payment of dues is at the October meeting. The fee for new members joining after February 1 will be pro-rated based on the remaining months.

Workshops/Sew days: Unless otherwise stated, a workshop or a sew day is held each month.

Guests: Guests are welcome, but a maximum of 2 visits please. New members are always welcome.

General Information: If you have any comments or concerns please contact a member of the Executive.

Job Descriptions for Executive and Committee Chairs

Only members in good standing may hold positions in Keswick Ridge Quilters. (Membership dues are paid in full by the October meeting or new members have paid for the remainder of the year).

The Executive: President	Chairs monthly meetings and calls and chairs executive meetings; represents the guild at public functions; helps to resolve any differences and ensures that policies of the guild are followed; has the ability and willingness to delegate responsibilities and to encourage new ideas while involving all members; maintains relevant documents to pass on to the next president. A one-term position.
Vice-President	Assumes the president’s responsibilities in the absence of the president; assumes the position of president the following year and leads special projects as assigned; chairs the Nominating Committee. A one-term position.
Treasurer	Maintains the guild’s financial records; collects and deposits all monies paid to the guild and pays out funds as needed; provides financial reports at monthly and executive meetings and leads the budgeting process. A two-term position.
Secretary	Records monthly and executive meeting minutes and distributes to membership; handles guild correspondence (internal and external); sends all occasion cards when appropriate; maintains records of guild happenings. A two-term position.

                                        The Secretary and Treasurer terms end on alternate years.

The Executive and Committee Chairs constitute the Board. Committees are one-year terms, but may be renewed for a second term. Committee positions will be filled at the May meeting. At the end of each year, each committee submits a written report of its activities. Chairpersons are required for the following committees.

COMMITTEES:
Program	Ensures that a program of up to forty-five minutes is scheduled for each monthly meeting; makes arrangements with any speakers and introduces and thanks the speaker/program.  Consists of a minimum of two members, including the committee chair.
Workshops/ Sew days	Plans workshops and sew days for the year, based on the interests of guild members; arranges for instructors, handouts, ensures necessary equipment is available, etc.; coordinates with Facility Committee to ensure that a location is secured. Provides information to members on upcoming workshops; collects fees and transfers the money (with paperwork) to the treasurer; surveys the members regarding future workshops.  Consists of a chair and any others deemed necessary.
Membership	Keeps an updated list of members, phone numbers, mailing and e-mail addresses, and provides Executive, Committee Chairs and members with said list; collects membership fees and issues receipts and membership cards.  Consists of a chair and any others deemed necessary.
Facility	Ensures that a suitable facility is available and made ready for meetings, special events, etc. Solicits volunteers at the September meeting by circulating a “greeter’s roster”.  Schedules and arranges appropriate meeting space; ensures that the space is unlocked, heated and tables and chairs set up.  Ensures space is tidied after each event. Ensures attendance book is returned to the Library.  Provides the Treasurer with a receipt for Hall rental.  Consists of a chair and any others deemed necessary.
Library	Maintains the collection of books, patterns, magazines, etc; updates library as appropriate and keeps a master list of the collection; tracks lending of books to members, issues reminders.  Consists of a chair and one other member.
Fat Quarter	Purchases fat quarters and sells tickets on them at each meeting, the money to go towards a community project to be determined by the membership.  Consists of two members and any others deemed necessary.
Digital Archives (Blog)	Creates/maintains electronic records and photos of events, guild information, etc.  Consists of the chair, Executive and any others deemed necessary.  The blog address is https://www.keswickridgequilters.blogspot.com.
KRQ NAME TAG template You may choose your own fabrics; it is suggested you put “KRQ” on the apple and your name below but you may customize as you wish.